Administrative Assistant job - Maine Vocational and Rehabilitation Associates - Augusta, ME

10-hour per week position. Additional hours may be available in other programs.

This position is to assist the Case Management team with clerical and administrative duties. The duties of this position are:

-Processing timesheets for the Case Managers

This includes verifying timesheets with schedules, updating online schedules, tracking billable hours and entering them into a spreadsheet for billing.

-Reviewing case notes and notifying case managers of missing case notes as well as keeping a log of case notes.

-Maintaining client records

This includes creating new client records, filing documentation in client records, updating expiring documents, and closing client records for archives.

-Tracking authorization units and dates for case management clients and informing case managers of low units and expiration dates.

-Checking APS online system for daily notifications and notifying the Case Managers.

-Other duties as necesarry

Required experience:

• Clerical experience a plus: 1 year