Lead Payroll Administrator job - Pine State Trading Co (A leader in Warehousing, Distribution and Servicing) - Gardiner, ME

Performs payroll function to ensure accuracy, timely completion, and compliance with corporate policies and procedures and state regulations. In addition, continuously strives to find efficiencies in overall function. Acts as Team Lead for the payroll function and provides guidance and mentoring to the Financial Services Specialist.

1. Performs routine processing for bi-weekly payroll and ensures processed accurately to comply with corporate policies and procedures as well as and government guidelines. Payroll includes incentives and productivity pay for various states. Responsibility expands to performance of the payroll function while ensuring the function continuously strives for efficiencies.

2. Oversees as well as processes reporting to ensure control totals are maintained accurately for all payrolls –weekly, quarterly, and annual.

3. Responsible for establishing consistent processes to ensure off-cycle payroll checks are managed within appropriate guidelines. Reviews and authorizes non-standard payments, reviewing status changes for proper classification, and investigating and identifying payroll variances. Works closely with Finance to ensure reporting is in compliance with Corporate Finance standards and auditing practices are consistently maintained.

4. Responsible for expansion of HRIS payroll system to ensure its capabilities are continuously utilized to maximize payroll efficiencies. Performs routine analysis of system capabilities, etc.

5. Reconciles to include analysis of withheld taxes and gross earnings for quarterly tax reporting, annual W-2 processing and timely accurate submission of various other payroll reports.6. Reconciles payroll withholdings for fringe benefit reporting.

6. Prepares applicable informational packages and works with auditors during internal reviews. Determines how year to year audit packages may be streamlined to provide more cost efficiencies (ie. auditor time savings, etc.)

7. Other duties and projects as assigned to include, but not limited to, various payroll product implementations.

Non Essential Functions:

8. Provides guidance and mentoring to Financial Services Specialist

Supervisory Responsibilities: Note position titles

Indirect supervision of Financial Services Specialist (payroll duties)

Qualifications:

Associate Degree or equivalent work experience
5 years of payroll experience with mid to large size employer
Prior supervisory experience preferred
Experience with computerized payroll systems, spreadsheets and word processing software. ADP payroll preferred.
Prior experience with in-house payroll processing a plus.
Fundamental Payroll Certification (FPC) or Certified Payroll Professional Certification (CPP) preferred
Strong communication skills to be able to communicate effectively with all employee levels
Strong organizational skills
Ability to adapt to a fast paced and changing environment
Strong interpersonal skills; ability to work in teams.

Benefits:
Generous benefits package including medical, dental, company-paid life insurance & disability, paid vacation time, 401(k) plan w/company match, advancement opportunities.

Required experience:

• Payroll/Accounting: 5 years