Medical Administrative Assistant - Ng Medical - New York, NY
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Showing posts with label Administrative. Show all posts
Showing posts with label Administrative. Show all posts
Tuesday, November 25, 2014
Sunday, September 28, 2014
TDWilliamson: Operations Administrative Assistant (Shanghai, China)
- Receives all shipment notifications from TDW offices & transportation requests for incoming equipment requests,
- Checks the order scope for shipments from Europe/India before organizing delivery to Customers,
- Issues shipment notifications of outgoing equipments and products and verifies that all included information is completed and correct,
- Contacts the potential partners, compares the offers (cost and deadline) depending on the destination and based on the packing list ,and submit them to Operations Manager for final selection,
- Makes the transportation request, organizes the shipment and prepares all shipping documents, follows the shipments and sends a claim in case of problem, prepares a copy of the invoice to the Accounting department,
- Makes the request for customs documents and handles all customs formalities,
- Keeps track of the shipments and order expediting, and escalades any issue which may impact the delivery scheduled,
- Tracks shipping costs to insure inbound and outbound costs are recovered,
- Ensures appropriate filing,
- Answers the transport costing requests from the Sales department,
- Places purchase orders with suppliers, monitors parts deliveries, and enters in the IT system the parts coming from suppliers,
- Based on the P.O. form, asks for different offers, submit them to the Operations Manager,
- Has the orders approved by the Service Centre Manager if needed and sends them to the suppliers,
- Ensures follow-up of orders and intervenes to avoid any delay issues,
- Handles all questions from internal department regarding the delivery of materials;
Invoicing process (10%)
- Initiates the invoicing process in the IT system for the consumables & Services,
- Raises third party invoices and controls invoices issued by the centre of excellence,
- Handles the chargeback of all transport costs to the clients and prepares credit notes,
- Makes copies of the invoice and send them to the Accounting department and to the client,
- Processes and follows up supplier’s invoices and intercompany transactions
- Follows the orders in process, updates the IT system
Inventory tracking (10%)
- Ensures accuracy of the inventory according to predefined procedures and that all stock movements are recorded in the IT system;
Office Administration (30%)
- Answers incoming phone calls in the most appropriate way, screens telephone calls, finds out the nature of the enquiry, takes messages, redirects calls as appropriate, assesses the importance and priority of calls and takes appropriate action,
- Maintains log book of incoming documents and invoices and then distribute them to the appropriate person,
- Administers & monitors the need for pantry supplies, stationary, office furniture and communication,
- Maintains & records employees daily attendance and absence ,
- Maintains & records employees leave request and balance,
- Maintains all Statutory documents required from the time keeping office for presentation to authorities on their demand or annual report filing,
- Maintains and updates employee data and other employees data as required by the Finance and Admin Manager,
- Provides administrative support to the Finance manager, HR BP and Legal Counsel as needed,
- Maintains expatriates’ documents, licenses,working permit; monitors the expiration date and immediately alert for the necessity to renew within the required time frame,
- Liaises with E & Y for the documentation required in regard with the expatriate working permit permits and license and ensure follow up is conducted in timely manner,
- Keeps updated records and coordinate with local and regional operations team for all the documentation requited for Work Permits and Visas. Provides China Country Manager, HR and Legal updates on status of all Work Permit and Visa applications,
- Customs clearance support including payment applications, invoicing etc.,
- Other tasks assigned by Service Center Manager;
Company secretarial & filing (20%)
- Registers, maintains and updates company secretarial documentations,
- Maintains and updates ISO, HSE & Quality secretarial documentations,
- Liaises with the approved agent to process the renewal of company licenses and provided the required documents.
- Good understanding of TDW products and services,
- Familiar with custom clearance and shipping,
- Fluent in English,
- Good interpersonal skills (calm, courteous, professional and helpful),
- Good organization skills, accuracy, flexibility, multi tasking and a good sense of initiative,
- IT literate.
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Tuesday, July 3, 2012
Student Administrator / Administrative Assistant - Chi Institute of Chinese Medicine - Reddick, FL
Chi Institute was founded in Reddick, Florida in 1998. It is now the leading veterinary continuing education (C.E.) provider of Traditional Chinese Veterinary Medicine (TCVM). The mission of the Chi Institute is to train licensed veterinarians to become cutting edge animal health care providers, capable of practicing veterinary acupuncture, Chinese herbal medicine and other TCVM skills. Over 3,000 licensed veterinarians have graduated from the Chi Institute. They are now active and competent TCVM practitioners in the USA, Canada, South America, Europe, Australia and Japan.
Job Description:
We are looking for a dedicated, organized, cooperative, meticulous with detail person to join our team. This full-time position is with good opportunity of future promotion, available immediately.
You should be a project-oriented multi-tasker with excellent writing skills and also a hard worker who can work up to 14 weekends (over-time or comp day offered) a year to help produce classes and tend to heavy administrative workload.
We have high quality standards, smoke and drug free environment. Successful candidate will be able to handle stress, be observant and professional. Will work with a compassionate team dedicated to making the world a better place for people and animals. Interesting, challenging opportunity to learn, grow and contribute your best self.
Major Duties: Process students class registrations, payment and other paperwork. Communicate with students through telephone, emails and face-to-face. Organize animals for wet labs for each on-site class. Draft, edit and prepare class use materials, flyers and notes for current/new/prospective students. Prepare and send class packages to the students. Order snacks/lunches for each class and organize parties/event for on-site classes. Work with the IT director for remote learning class administration and video editing (training provided). Travel to large US cities to organize off-site class or exhibit at national veterinary conference. Work with marketing director to produce TCVM newsletter and other publications. Set up online quizzes and evaluations for each class. Process scholarships applications. Requirements: Associates degree or above is required. Bachelor degree preferred. Excellent skills of using Microsoft Word, Excel and Outlook. Excellent communication skills. Call center or customer service experience preferred. Excellent writing skill. Able to type 40 words or more per minute. Able to work on weekends as needed. We offer up to 14 weekend classes (Thursday - Sunday) a year. Photo/video editing skills, publication software experience or veterinary clinic experience is a plus. Compensation and Hours: Salary: $13.00/hr or based on skills and experience, plus bonusHours: 9:00AM-5:30PM (30 mins lunch break) Mon to Fri. (Class days hours vary)Benefits: Simple IRA, Paid Holidays, Medical Insurance, Paid Personal/Sick Leaves (12 days a year), Long Term Disability, VacationIndeed - 3 days ago - save job - block
» Apply Now
Please review all application instructions before applying.
» Apply Now
Please review all application instructions before applying.
View the original article here
Saturday, June 9, 2012
Research and Development - Administrative Assistant - Beijing - China
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