[Full-time] Executive Assistant at Linde

Role Description:
— The primary purpose of the role is to provide professional secretarial, administrative and personal assistance to the Head of PGP Greater China. The role will also provide general administrative support to the PGP Management Team Primary Responsibility:
— Provide professional secretarial support to PGP Head and managers in the PGP team (travel arrangements, meetings, correspondences, visas etc)
— Collect and preparation of reports and presentation material. Preparation of business letters and other written documents
— Continuous improvement projects as directed by the Head of PGP
— Maintain an up-to-date filing system which is systematic and easily accessible. Collect valuable information and sharing with team
— Collaboration and communication with other departments
— Written and oral translation for the Head of PGP
— Carry out business or management delegated tasks
— Join internal and external meetings, prepare meeting minutes and memorandum, and pro-actively coordinate follow-up actions
— Coordinate training for PGP team and track PGP employees attendance status for training programmes
— Support HPO team to track various projects and back up where appropriate
— Responsible for the maintenance of PGP intranet as the main editor
— Administrator of E-leave system
— E-expense claim support for Head of PGP
— SAP data input for Purchase Requisition & Goods Receipt (PGP only)
— General administrative duties as directed by the Head of PGP

Required critical behaviours:
— Customer Focus (internal & external)
— Pro-active and innovative
— Functional & Technical Competence
— Quality focus
— Cross Cultural Communication & Collaboration

Required key skills (functional/technical):
— Broad common sense of business understanding
— Good oral and written communication skills in both Chinese and English
— Computer skills including (Word, Excel, Powerpoint, Thinkcell, etc skills are essential)
— Ability to accept instructions, achieve a result and report
— Good work references – showing flexibility and good cultural fit in the workplace, time management, high quality work and a desire to continuously improve
— Strong communication skills
— Project management knowledge

Required Qualification:
— Bachelor degree is highly preferred but not essential if the candidate has considerable experience
— 5 years+ working experience as an administrative or executive assistant is preferred

Source / Apply:
http://www.lindejobs.com/GreaterChina/JobSearch/JobCenterViewCndt.asp?JobAd_Id=910687

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